Getting Paid

Upon completion of your job, promptly send a professional typed invoice to the appropriate billing entity (almost always ASLIS see below:”Where to Send an Invoice”). Invoices submitted to a client or ASLIS must have the basic requirements of an invoice (see below:”Invoice Guidelines”). Please read it carefully! If an invoice is not received with in 60 days from the date of the assignment, you will not be paid for that assignment.

As an independent contractor it is up to you to keep track of which jobs you have billed for. ASLIS pays invoices bi-monthly, on the 15th and last day of each month. If your invoice is received in the office between the 1st and 15th of the month your check will be postmarked on the last day of that month. If your invoice is received from the 16th to the last day of the month, your check will be postmarked on the 15th of the next month. See current contract for more details.

Where to Send an Invoice

There are two types of billing situations for all assignments: Billing that goes to ASLIS These are jobs in which ASLIS bills to the client for you. This is usually the option for the majority of our clients. For these assignments you will submit an invoice to ASLIS via our website by logging into your account (blue button top of page), email to accounts@aslis.com, fax or mail. It will be paid by ASLIS at the end of the applicable billing period. Billing that goes directly to the company/client There are some jobs where you bill the client directly for your fees. When you accept one of these jobs, we will provide the name, phone number and address for the billing contact.

Invoice Guidelines

Having a complete and clear invoice is the key to smooth collections! Each invoice must have the following requirements:

• The word “INVOICE” must actually appear on the invoice. While it may be implied by its contents, if an invoice does not actually say “INVOICE” on it, most companies will consider it a statement and either file it or throw it away.
• An Invoice number. If you don’t have an accounting system that assigns these, just make one up. Don’t use the same invoice number twice. A preferred invoice number is any number between 3-8 numerals long. You may also use the job number. Companies track invoices by the invoice number.
• The words “Remit to” with your name and address. It is also good practice to have a phone number to call in case they have questions or problems.
• Your company’s name (if applicable), address and phone number. If you use a company name, be prepared for the check to be made out to that company name. Remember, if you put a company name on the invoice, your check will be cut with that name on the “pay to the order of” line.
• Your Tax Identification Number or SSN if needed. Any company that you have filled out a W-9 for, including ASLIS won’t need this information on the invoice.
• The ASLIS job number for ASLIS tracking purposes
• The date, time and location of the job.
• A short description of what was done. This is also helpful (i.e., Doctor’s Appointment; Training meeting, etc).
• Cancellation policy and 2-hr minimum charge for services

While these are all things that may seem like common sense, they are often forgotten on an invoice. Failure to include them on your invoice may lead to a delay in getting your payment. No one likes doing paperwork but having a clear, understandable, and complete invoice will certainly assist you with getting paid in a timely manner. If ASLIS receives an invoice that does not have the correct or complete information required, it will be returned to you for correction. You will be given time to correct that invoice and return it to our office so it can be paid in the same billing period in which it was originally submitted.